Project Assistant for a European Institution

General description

Manage the day-to-day team activities, including (but not limited to) development, evolution and maintenance of applications.

Nature of the tasks

• Assist the project manager from the development of the project charter to the completion of all activities
• Make proposal for defining the tasks and deliverables
• Provide status reports
• Initiate and participate in functional working groups and progress meetings
• Propose workloads and resource requirements estimations
• Draft quality plans and perform quality control
• Analyse and manage risks
• Monitor project execution, report deviations, implement correctives actions and ensure that delivered systems are implemented according to the defined criteria
• Manage and implement requests for changes
• Act as a team leader for the project team
• Follow-up implementation
• Support to stakeholders
• Draft documentation

Educational qualifications

Minimum of 2 years post-secondary school education.

Technical expertise

• Very good knowledge of Project Management Methodologies and principles
• Use of project management tools. Willingness to use the project management tools as specified by the participating Institutions
• Knowledge of analysis and development

Professional experience

Minimum 4 years of professional experience as team leader and/or project coordinator, and proven experience in development, analysis and quality procedures definition and implementation.

Language skills

Good knowledge of English or French (independent user – B1 level according to the Common European Framework of Reference for Languages (CEFR)).

Other specific expertise

• Rigorous and accurate approach to reporting
• Ability to give presentations
• Ability to interact with management and staff at all levels
• Ability to apply high-quality standards to all tasks
• Ability to participate in multilingual meetings, very good communication skills, result oriented, customer oriented
• Capability of working in an international/multi-cultural environment, rapid self-starting
• Capability and experience in team working, understanding the needs, objectives and constraints of those in other disciplines and functions
• Leadership capability and autonomy
• Sound methodological approach
• Tact and diplomacy
• Excellent analytical, organisational and writing skills